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GVRA MEETING MINUTES

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Green Valley Resort Association

Meeting Minutes

July 3rd, 2022 @ 11:00 a.m.

  1. Call to order     

This meeting was called to order by Pres Mark Gibson at 11:00 AM

 

  1. Declaration of owners’ quorum

A Quorum was determined with the following present:

Pres Mark Gibson

Treas Judy Teske

Sec Woody Haabala

John Runchey

Kathryn Rose

Geof Koval

Mark Werner

Mike Marty

Sandy Jerzak

 

Appointment of Officers

 

Mark Gibson President

Mike Marty Vice President

Judy Teske Treasurer

Woody Haabala Secretary

 

After all positions were assigned, the board formed a committee to revisit the bylaws and declarations.

 

Mark Gibson offered to head up the review with Kathryn Rose, Woody Haabala and looking for more help within the owners group (Terry Walker, Brad Dean).

 

Woody will be sending out to all board members the bylaws in an email.

 

***With the departure of Greg Hanson, his name will be removed from the checking account held at the U S Bank system.Thank you Greg for your commitment to the GVRA board of directors.

 

*** Meeting minutes will be sent to all with the disclaimer that it is a “Draft copy” and is subject to change, and yet to be approved by the board.

 

*** The equipment shed. A survey request was sent to all owners for how many would be renting spots over the winter in cold storage. Only three replies came back.Many answered verbally and a count of about 14 carts would be stored.

 

Pricing of Menards’ online was sent to all board members with size and options of the building.More pricing will be solicited.

 

***Dock and lift issues

We are now experiencing a lack of room between lifts during installation. The spacing between the leafs is 20 feet.The lifts are up to 10 feet wide and some at 11 feet.One option is to widen the spacing between the leafs to 24 feet.This is only on the spaces closest to shore.This will also required another 3-8’ sections to be added at the shore line on each set of WOW docks.Pricing is around $3,540 for three 8’ sections with legs and pads.

 

August 21st will be the next board meeting to be held at the club house.

 

 

Mike Marty mm, Geof Koval sm to adjourn, all approved

 

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Green Valley Resort Association

Annual Meeting Minutes

July 3rd, 2022 @ 10:00 a.m.

  1. Call to order     

Mark Gibson called the meeting to order at 10:04 AM.

  1. Declaration of owners’ quorum (32 Shares required for voting on board members)

A quorum of 32 was reached at 10:12 AM

 

  1. Approval of agenda

Loren Dorweiler mm, and Phil Jerzak sm to approve agenda.  Motion Passed

  1. Secretary’s report available on (www.GVRASSOC.net)

Secretary Woody Haabala made mention that the minutes are posted on the website and handed out hard copies to those who requested them present at the meeting.

Judy Teske mm, Terry Walker sm to appove minutes, motion carried.

Treasurer’s report (Judy)

Treasurer Judy Teske reported that we have the loan balance down under $20,000 as of the first of July. And we had paid off the lawn mower (Exmark Commercial grade $6,500.00) purchased to replace the JD tractor and leaf vacuum.

  1. GVRA Resort Business (Judy)

Lot 44 was vacated in June and it was re rented on the 1st of July for the rest of the season.  The annual budget was presented to the group for review. Tom Teske mm to approve the budget, Shirley Weeding sm, Motion passed.

  1. Second half of dues were due on July 1st

Our dues are now $900.00 per year with the first half due in January and the second half in July.  Each payment is now $450.00.

  1. Boat yard space. (Mark)

Mark Gibson reported that more room is now available on the south portion of the boat yard.  Woody stated there is more cleanup to do in this area.  Through the rest of the month it will be brought to better conditions and access for storage.  This area is intended for long term or full summer storage of trailers.

 

  1. Equipment shed (Woody)

Woody stated that the price for lumber and metal have been playing see saw over the last 8 months ranging from $19,000 up to $28,000 for the cost of materials from Menards.  The size has not been determined as we are looking into making enough space for storing golf carts.  This will help justify more space and become a source of revenue to offset the cost of the building.  Many have requested to get it built before this fall.  Renting space is already being asked for.

  1. Kids Day first full weekend in August (6th)

Anita Werner has submitted that she is stepping down from leading Kids Day, but is offering to help whoever would be willing to step up and take the reins.

  1. Cabin insurance discussion

Cabin owners have requested that they get released from the obligation that their cabin insurance is to be

The board has discussed the cabin insurance with Zimney Insurance in Alexandria.

Shopping around has been made by many of the cabin owners and have found out that the insurance we have in place is very competitive and is hard to beat for pricing. 

***The big stand out explained by the Zimney office is that each occurrence or damaging storm encompasses all portions of the property within the resort as far as the deductible of $2500 incurred by the insurance company. (there is no separate deductible for each cabin/structure)

  1. Jet Ski Discussion

A request was made earlier to put the Jet Ski item on the agenda for a vote to approve having them on site at the resort.  Current the Declarations to the by laws state that they cannot be anywhere inside of 100’ from the end of the docks at Green Valley Resort.  This has been in place since 2006 when the declarations were written.

Every so often the request comes up to remove the statement from the bylaws. A vote was taken to change the wording in the declaration of the bylaws with the quorum that was present. The vote results were 25 yes (to change) and 9 no (Leave it as is).

*********(After reviewing the bylaws of our association, it was found that it requires 40 yes votes to change the declaration verbiage).

 

  1. Nominations of board positions (2 RV , 1Cabin)                                                                                      Incumbent members are Sandy Jerzak, Woody Haabala, and Greg Hanson (Stepping down).

The floor was opened for nominations of positions for the positions on the board.  Woody Haabala and Sandy Jerzak offered to stay on and ran un opposed.  Terry Walker nominated Kathryn Rose cabin 10 to be on the ballot.  No other nominations were announced.  Nominations were closed and a vote by signal of hands/yeas were taken. All approved by the 32 present voters. No opposition.

Rachel from share 58 (Dean and Carrol Warner) was given the floor to announce the availability of apparel with silk screen impressions.  The flyers were handed out to those interested and more were left at the club house for those not present.

 

  1. Adjourn

Terry Walker mm to adjourn, Jean Haabala sm, all approved

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 Green Valley Resort Association

 Meeting Agenda

                              September, 5th 2021 @ 10:00 a.m.

 

  1. Call meeting to order

 

Mark Gibson called the meeting to order at 10:04

 

  1. Declaration of a Quorum

A quorum was declared with the following in attendance

 

Mark Gibson

Judy Teske

Woody Haabala

Mark Werner

John Runchey

Mike Marty

Sandy Jerzak (Phone in)

 

Absent were:

Geoff Koval

Greg Hanson

  1. Previous Meeting Minutes (Online)

 

The minutes were read online by all, Judy Teske mm, Mark Werner sm, all approved

 

  1. Treasurer’s report (Judy)

 

Judy Teske reported the checking has $4670.21 (more rental deposits, and cd quarterlies coming in) and the Savings account has $3564.29.

Deposits for next year will be starting to come in that will increase funding.

Mike Marty mm, and Mark Werner sm to approve.  Motion carried.

 

  1. GVRA Resort Business (Judy)Vacuum

 

The community center now has a new floor and will need a hard surface vacuum/floor cleaner. Judy Hage and Jean Haabala shopped the Costco in st cloud and found a good unit on sale for under $300.00. 

Woody mm, Mike Marty sm to purchase a new cleaning machine.  Motion Carried.

 

  1. Electric rate

 

As the years have passed the electric rates have been increasing.  In our Bylaws and declarations, it states that we started out with electrical rates from Xcel Energy at $0.12/kwh.  Rob at that time recommended that the association add $.07 per kwh used to cover the cost of the rest of the resort (Lift stations, well pump, bathhouse, club house and boat house.  Since then the electric rate as mentioned above have reached an average of $0.194 per kwh. (This includes charges that were not in existence in 2005).  The excess amounts incurred by the common buildings have been getting paid from the association dues.

 

With the new (electronic) electrical meters getting installed this fall, we will be able to track the usage closer and monitor the adjustments required to get the rates back on track to cover the common grounds and buildings.  We are planning on blending the common buildings into the electric bills rather than adding an estimated amount.

 

 

  1. Year end party

 

With issues occurring through last year and into this year with covid 19,  the year end party was somewhat neglected and was cancelled.  In our annual meeting next year we will be asking two or three families to take on the year end activities early enough to prepare for the year end party.

 

 

  1. Review of committee for maintenance crew (Search for new crew)

  Our grounds maintenance folks are committing to other ventures starting next year.  Woody Haabala has offered to update our task list for next year, and Mark Gibson with Mark Werner have offered to be the search committee.  This will include interviews and providing information to candidates who are interested.  This person(s) will be required to have their own insurance as an independent contractor.

 

 

  1. Asphalt repairs?

 

Mark Gibson asked Riley Blacktop services to come on site to provide an estimate for us.  This has not yet happened as of yet.   Mark will be following up with another phone call to request a quote.  We are only asking for patch repairs where roots are still doing damage to the tar.

 

 

 

 

  1. Tree/Deck/Shed status (Greg, Woody, Mike M.) Renters on 30B Platform installed without permission and tree trimming

 

Loth 30B has constructed a step off platform beyond the 120 square foot size allowed for renters.  Woody and Mark will stop by for a visit.

 

******Update: Woody stopped by and asked them to slide the platform (4 x 4) under their camper when they are gone for the week.  This would be the same as folks who are taking up rugs and mud runners.

 

  1. Hoop shed tarp ordered

 

The tarp on the hoop shed was shredded during a high wind this summer.  The board in earlier meeting approved to replace it with a heavier tarp that would last longer. The cost for this was listed at approximately $900.  It ordered and will be showing up around mid September.  It will be installed at that time for sheltering the grounds equipment.

 

  1. Equipment building (Boat yard)

 

The price of lumber has dropped somewhat, however the steel has gone up.  This project is tabled until next spring.

 

  1. Boat Yard status, organization Committee (Mike M. Mark G Mark Warner)

As this season is winding down, boat/pontoon trailers are leaving and going to their prospective homes/storage areas.  The burn pile is quite large again and will be burnt when the ban lightens up.  Trees and large branches will be moved to the back before this also.

 

  1. Tar repairs around the resort. (cut out roots and install cold patch tar?)

As stated above, Mark Gibson will be checking in with Rileys of Morris.

 

  1. Docks and lifts (September 13th, 2021)

 

Lifts and docks will be removed on the week of Sept 13th.  Please remember to crank up the frame on your lift and label them with a permanent method of identification.  Thanks.

 

  1. Resort closing (Water lines blow out)

 

  The target date for blow down this year will be October 4th 2021.  This is a goal that has a floating date and will be dictated by the weather (Freezing temperatures)

 

  1. Five years look ahead.

 

Our budget has been well used in the past two years and our look ahead is also dependent on funding.  The two major items up for concern is the Machine shed in the boat yard and the roads getting upgraded.

 

  1. Miscellaneous

 

A very serious discussion was talked over about raising dues. We have held dues to $850.00/year.  The last raise was 7 years ago and have been left as is because we had four CD’s that we were receiving payments from, offsetting costs including paying off the mortgage.

 

Rather than increasing dues at a drastic amount in a later year, we had no choice but start raising it now so it wouldn’t be such a shock.

 

John Runchey mm, Mike Marty sm to raise the maintenance fees starting with the next billing in January of next year to $450.00 and the second payment in July at $450.00.  Motion Carried.

 

Tree trimmers will be solicited by Mark Gibson.

 

We won’t be doing allot of trimming, only the trees that impose an immediate threat to campers or cabins.

 

  1. Adjourn Meeting

 

Mike Marty mm, Judy Teske sm to adjourn, motion carried.

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Green Valley Resort Association

 Meeting Minutes

                              August, 1st 2021 @ 10:00 a.m.

 

  1. Call meeting to order

Mark Gibson called the meeting to order at 10:00 am.

 

  1. Declaration of a Quorum

Present were:

               Mark Gibson

               Greg Hanson

               Judy Teske

               Woody Haabala

               Geof Koval

               John Runchey (Via Phone)

               Sandy Jurzak

               Mike Marty

 

Absent:

               Mark Werner

 

  1. Previous Meeting Minutes (Online)

 

Minutes from the last meeting were sent to all for review.  No changes

   Mike Marty mm and Greg H sm to approved, passed

 

  1. Treasurer’s report (Judy)

 

Judy Teske reported checking with a balance of $9202.93, and the savings balance at $8564.29.$4,229 taxes to be paid by October.

 

The outstanding balance for the line of credit is $32,146.56

            Greg Hanson mm, Geof Koval sm to approve the treasurers report, all approved.

 

  1. GVRA Resort Business (Judy)

 

The ice prices have gone up, where the board has decided to bring the price up also.

Woody mm, Geof Koval sm to raise the price to $2.00 per bag.  All approved.

            After watching the electric billing, it is noted that the cost for electricity has not been in the same parameter as the incoming amounts from the owners/renters. 

 

Sandy Jurzak mm, Mike Marty sm to have electronic meters shopped for, purchased and installed this fall after closing.  Each lot owner will be assessed for the cost of the new meters, and the renters meters will be supported by the association. Motion passed.

 

 

 

  1. Cabin insurance (Tabled)

 

  1. RV insurance

Judy Teske stated that owners and renters have been giving proof of their insurance.

 

  1. Review of committee for maintenance crew (Create punch list)

Mark Gibson, Greg Hanson, and Woody Haabala have been selected to review and create a punch list for Mike Troen and crew to use as a guide for their responsibilities around the resort.

 

  1. Mail and delivery boxes?

The Post master has sent a letter to the Hansons to let the patrons know that packages and items delivered to the resort in other persons names need to have a mail box for their deliveries brought out by UPS, Fedex or any other package delivery service.  A drop box is preferred for bigger packages.

 

Greg Hanson will communicate with the post office as to what they are requesting us to do.  We are going to ask the postal serviced if it will be ok to place this adjacent to the road that runs to the east by the store rather than installing all of this next to North Pelican Lake Road.  This would eliminate the removal of the mail box during the winter when the resort is closed.

 

  1. Asphalt repairs?

Tree roots continue to damage the roads within the resort, and will need to be addressed soon.  Mark Gibson will be calling on Riley Co. from Morris to give recommendations and an estimate of costs.

 

 

 

 

 

  1. Remaining improvements for club house?

 

Shades for the windows will be shopped for and the drains in the utility room are getting complaints as far as tripping.  Mark Gibson will look into covers that will be flush with the floor to avoid trip hazards.

 

 

 

 

  1. Beautification committee requesting 5 more pots for flowers

 

 

  1. Tree/Deck/Shed status (Greg, Woody, Mike M.)

No new decks were applied for however lot 45 will be investigated for sizing and the purpose of a permit to be sent to the city of long beach.

 

  1. Hoop shed tarp replacement (7.4 oz/399 or 14.8oz/ 799?)

 

The hoop shed in the boat yard has been the shelter for our lawn equipment since the tractor shed was removed.  Woody brought the hoop shed to the resort for temporary use until the permanent shed is to be built.  A light covering was purchase at that time of install, however the weather/wind has been rough on the unit.  With the building going up later and the equipment stored therein needs to be covered, the board discussed ordering a heavier duty covering at a cost of $799.00 as shown in the heading of this information.

 

Mike Marty mm, and Greg Hanson sm for the purchase of a new covering.  Motion passed.

 

  1. Equipment building (Boat yard)

Prices of lumber have been dropping as the summer progresses, but it still is not a good time yet to move ahead on it’s purchase.  The price this spring was around $28,000 for the material alone.  Woody has been using an example layout for watching the price comparison of apples to apples.  The latest estimate was down to $17,847.  More checking to follow.

 

  1. Boat Yard status, organization Committee (Mike M. Mark G Mark Warner)

The committee reported that the boat yard is good.

 

 

 

  1. Five year look ahead.

Tabled

 

 

 

  1. Miscellaneous

 

Eco Water has been here to adjust the treatment system.  Since the install, we have used high volumes of treatment materials.  With further testing of the water, Dan (Eco Water) adjusted the injector pump to it’s lowest setting and diluted the material down from 35% to 7%.  With observation of the concentration, adjustments will follow.

 

The end of the year party will be held on Saturday August 28th, 2021. Potluck has worked well in the past and therefore will be utilized again.  More info will follow prior to the party.

 

  1. Adjourn Meeting

 

Our Next meeting will be Labor Day Weekend on Sunday September 5th, 2021

 

Mike Marty mm, Greg Hanson sm to adjourn motion carried.

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Green Valley Resort Association

 Meeting Minutes

                              June 27, 2021 @ 10:00 a.m.

 

  1. Call meeting to order

Meeting was called to order John Runchey called the meeting to order at 10:13 am

 

  1. Declaration of a Quorum

 

Mike Marty

Judy Teske

Woody Haabala

Geof Koval

Mark Werner

John Runchey

        Mark Gibson (Via Phone)

 

        Absent:

                    Sandy Jerzak (Traveling from Washington)

                    Greg Hanson  

 

  1. Previous Meeting Minutes (Online)

 

Secretary Woody Haabala sent the meeting minutes out from the last meeting for approval to publish on web site.No changes.

Geoff Koval Mm and Mark Gibson Sm to approve. Motion carried

 

  1. Treasurer’s report (Judy)

 

As of 6/25/2021 The checking account balance $8,900.64 and the Saving account balance was $8,564.29.  The outstanding balance on the bank note was $ 32,288.46 from charges applied for materials for the club house.

 

Geof Koval mm, Mark Werner sm to approve, motion carried.

 

  1. GVRA Resort Business (Judy)

Lot 54 (Dann) and Lot 57 (Alpress) have sold to new owners and paperwork has been signed off.

 

 

 

 

 

 

  1. Cabin insurance

 

As of this edition, comparisons of apples to apples still are pending for side by side amounts and coverages.

            Tabled again for now

 

 

  1. RV insurance

 

Years past, Rob Mueller enacted a policy to check each RV owner/renter for proof of insurance on their personal units.We have been slacking on this issue therefore RVs will be required to show proof of insurance.

 

  1. Water heater replaced in shower house

 

The water heater in the bath house has outlived its life.  Woody purchased and installed a new heater.

 

  1. Club House Updates

 

The club house will need blinds for the windows, especially on the west wall.

The Olsons from lot 31 are fixing the door for the Coke cooler for their work day project.

 

  1. Remaining costs for club house (remaining costs)

 

The concrete curbing surrounding the building will be done soon by Krogsrud concrete from Chokio.

 

  1. Tree/Deck/Shed status (Greg, Woody, Mike M.)

 

With the stress on watering and drought conditions this year, tree purchase/planting will be on hold.

 

  1. Boat Yard status, organization Committee (Mike M. Mark G Mark Warner)

 

Pending

 

  1. Equipment building (Boat yard)

 

The price of post frame building materials is still too high to proceed on the structure.  We will watch the pricing for later this year for purchase. (Tabled)

 

  1. Five year look ahead.

 

The five year look ahead will be explored later this fall.  So far we have satisfied the past schedule with replacing the floor (building) at the club house, finished the pending sewer project, remedying the restricted water flow from the bath house, removing the overhead power lines behind the cabins and to the boat house. Removed the old house and utilized the lot for more productive use (Three rv rentals), and removed the old tractor shed.

 

  1.  Fourth of July

 

Our Grand Marshall Mike Dann has sold and moved.  Mark Werner has stepped up to become our new Grand Marshall. Thank you Mike for your years of service.

The parade will start at 3:30. Parade units will line up on the road entering the resort on the north side.  We will then have social time at the club house at 4:30-5:00.

Food will be served at 5:00. Bring your own beverage and untensils.

 

  1. Miscellaneous

 

The next meeting will be held on August 1st.

Kids day will be on Saturday August 7th 2021.  Anita Werner has again stepped up to be the coordinator for that event.  Volunteers are welcome to join in on this event.

 

  1. Adjourn Meeting

 

Geof Koval mm, Mark Werner sm to adjourn motion carried.

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Green Valley Resort Association

Post-Annual Meeting

Saturday May 29, 2021 @ 10:00 a.m.

  1. Call to order and declaration of a quorum Greg Hanson called the meeting to order.

Officers present:

Greg Hanson

Mark Gibson

Judy Teske

Woody Haabala

Geoff Koval

Mike Marty

John Runchey

Mark Werner

 

Absent:  Sandy Jurzak

 

First order of business was to establish office positions as follows

President                            Mark Gibson

Vice President                   Greg Hanson

Treasurer                            Judy Teske

Secretary                             Woody Haabala

Greg Hanson mm to approve the arrangement as shown above, Mark Werner sm. All approved

 

The next item was to establish the schedule of meetings for the year.

June 27th  2021

August 1st  2021

September 5th 2021

 

All the meetings will be held at 10:00 AM unless a scheduling issue arises, which will be announced by email to all.

 

The next discussion was the contents of what is left in the trailer in the boat yard.  These items were removed from the old clubhouse prior to demolition. All board members were instructed to check these items for necessity in the new building.  Some that were considered were the fish mounts, the pizza oven, the TV.

 

Dish network will be discontinued and replaced with an internet source of provider.  Mark G will look into the options of sourcing for the tv.

 

Mark G has a monitor that will work for the camera system nvr.  This will require an HDMI.

 

Greg mentioned signs indicative of camera use in the store.  Judy T will check for signs that state video surveillance in use.

 

Judy Teske will call Starbuck Phone service for installation of the modem for internet.

 

A refrigerator was discussed for the club house, however we will bring back the Coke cooler that was here before.

Mark Gibson suggested for now that we can bring the old coke cooler into the club house for now and put a for sale sign on it for the sake of someone may be interested in it for their own use.

 

5 eight foot tables have been purchased along with 12 chairs.  26 chairs was the target for purchase however with graduations and such, there were only 12 available.  14 more will be found and bought.

 

Window shades/coverings will be shopped for moving forward.

 

The new building name was discussed and the “Club House” is what was decided.

 

A bulletin board will be purchased and installed in the future. (Cork board with push pins).

 

The electrical circuit that services the Club House is the same line that goes to the boat house and cabins 1,2,3,4, & 5.  In the event that the circuit breaker gets overloaded, someone will need to reset the breaker.  A combination lock will be purchased for the panel and the combination will be known to all board members.

 

The safe will be moved into the storage room.

 

Mark Gibson mm and Greg Hanson sm to adjourn all approved.

 

Meeting was adjourned at 11:52

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Green Valley Resort Association

Annual Meeting Minutes

July 5th, 2020 @ 10:00 a.m.

  1. Call to order

The meeting was called to order at 10:13 AM

Board Members Present:

            Greg Hanson

            Terry Isaacson

            Sandy Jerzak

            Judy Teske

            Woody Haabala

            John Runchey

            Geof Koval

            Mike Marty

Absent:

            Mike Dann

           

  1. Declaration of owners’ quorum (31 Shares required for board member votes)

The quorum for the annual meeting was met with 33 share owners present.

  1. Approval of agenda

The agenda was accepted as is without amendments

  1. Secretary’s report available on (www.GVRASSOC.net)

Members from the floor asked for the meeting minutes to be read.  Woody announced that they are on the website, however reading them out loud would be acceptable.  Woody printed the minutes and presented copies to those who wanted one.

 

  1. Treasurer’s report (Judy)

Judy Teske reported that the outstanding loan at the bank is getting paid off this week.  This was the balance ($22,000.00) paid to Rapid Response for the final phase of our sewer upgrade this spring.  Brad Dean requested more trees to be planted around the resort.  Shirley Weeding made the motion and Terry Walker seconded to approve the Treasurers report, all approved.

  1. GVRA Resort Business (Judy)

Water softeners need to be replaced more often.   Pricing has gone to $40 per tank.

  1. Water service upgrade Discussion

Brad Dean stated that the water pressure has improved greatly since our upgrade.

  1. Sewer upgrade discussion

The sewer is finally finished after more than a year of waiting.

 

 

  1. Store update

Greg Hanson stated that the floor in the store has become something we cannot ignore any more.  Judy Teske mentioned that it is an insurance issue and a liability (Safety) Greg Stated that the cost would be $40-$50 thousand.  A permit can be obtained as is, however with adding on 12 more feet to the length of the building to allow space for washer/dryer and ice freezers is going to require a variance meeting with the city of Long Beach.  Woody is working on this and will be meeting with them via phone on July 8th 2020.  A member of the association asked if a patio could be added to the building.  Nate Doscher has been working on details of the structure and a plan view was distributed around to the members. 

  1. Equipment shed update

Tabled until finances are reviewed after the store replacement.

  1. Overhead power line update

The overhead power lines will be getting addressed this fall after closing in the resort.

  1. Nominations of board positions (RV or Cabin)Terry Walker nominated Kathryn Rose for a position representing the cabins.

  2. Four positions up for vote, Terry Isaacson, Mike Dann, Geoffrey Koval (RVs), and John Runchey (Cabins)

Geoffrey Kovak, Mark Gibson, and Mark Werner were nominated to represent the three open RV positions and ran unopposed in their bid for board members.  A verbal vote for these three was made with a unanimous response from the membership.

There were two persons nominated to represent the cabin position which required the cabin membership to vote for.  The count for this vote was Kathryn Rose 2 votes, John Runchey 7 votes.

  1. Miscellaneous---

The issue of rent has been talked about in past meetings.  Our last rate increase occurred in the 2016 season to $2,300.00.  With the rising cost of neighboring resorts and one in Starbuck at $3,000.00 in their first year of business, the membership discussed raising our rates over the next four years by $100.00 per year.

Jolene Dean mm, and Tom Teske sm, all voted in favor without opposition.

This weekend was marked as probably the busiest 4th of July weekend in years.  This also brought up the issue of car and trailer parking to accommodate friends and family coming to the lake.  The by-laws state that each share(lot) has the right to two parking spaces for their vehicles.  A busy weekend like the 4th is usually overlooked for the weekend however during the week and on slow weekends owners and renters are expected to limit vehicles to two at the most in their areas. Please abide by these expectations as your neighbors are getting crowded/limited for their own use.

 

  1. Adjourn?

Judy Hage mm, Mark Gibson sm to adjourn all approved.

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 Green Valley Resort Association

 Meeting minutes

April 25, 2021 @ 10:00 a.m.

 

  1. Call meeting to order

The Meeting was called to order at 10:04 by President Greg Hanson

 

  1. Declaration of a Quorum

Present were:

          Greg Hanson

          Judy teske

          Woody Haabala

          Mark Gibson

          Mike Marty

          Mark Werner

          John Runchey (Via Phone)

Absent:

          Sandy Jerzak

          Geoff Koval

 

  1. Previous Meeting Minutes (Woody)

Woody sent meeting minute out for approval after last meeting to all board members for review.  MM by Mark Gibson,    SM by Mike Marty   all approved    

 

  1. Treasurer’s report (Judy)

Judy Teske reported  $8,564.49 in savings and $16,459.97 in savings as of April 2021.

 

  1. GVRA Resort Business (Judy)

All rental sites have been rented out.  Lot 30B was opened up this year after Scott Ericson and family moved on.

 

 

  1. Dock and lift pricing update (Woody)

Woody researched the local dock and lift prices in the event that we need to hire another group for services.  Pricing ranged from $3.00 - $5.00 per foot installed. And the same for removal.  His price has been at $1.47 per foot for the last eight years.  He offered to continue the service at the lower of area pricing at $3.00 per foot.  Area providers have been charging $150 per lift in and the same charge out in the fall.  Woody has been holding his price at $75 for the last five years and is raising the price to $85 per lift each way in and out.  Mark Gibson MM  and Mike Marty SM to accept the pricing moving forward, all approved.

 

  1. Cabin Insurance

Cabin #4 Kyle Spaulding requested that we look into the pricing of insurance for the cabins.  Woody is looking into the By Laws for an answer on this as we currently are insured through North Star.  The resort property was set up such that

Continued coverage was under one insurance product.  This was for the purpose that everything was covered with no lapse of protection.

 

  1. RV insurance

The board reviewed the history how the RV owners/renters were required to show proof of insurance.  A member of the board will be asking for owners and renters to bring a copy of their current policy/coverage.

 

  1. Workday(s)

Workday is scheduled for Saturday May 22, 2021.

 

  1. Flood plain as it applies to Boat yard building.

Although the new shed in the boat yard may be on hold for now, Woody had Long Beach inspect the proposed site for approval of location.  The proposed statute under review (by the City, County, State, DNR, and soil conservation office of Pope county) for our area to be considered a flood plane will have some devastating effects on building or improvements in the future if passed.  When the Club House permit was in consideration, the proposal included elevating the building or any other building under improvement, to be 3 feet above the highest flood mark recorded of the Pelican Lake.  President Greg Hanson suggested that we table this issue for now until we pay down the loan balance created by the new club house.

 

 

  1. Coffee and doughnuts for annual meeting?

The annual meeting was held outdoors last year and doughnuts/pastries were not served due to covid concerns.  This year, with vaccinations have reduced the spread of the disease.  Our annual meeting will commence with the offering of coffee and rolls this year.

 

 

  1. Club House Updates (Update)

At the time of this meeting, Brad Gibson was painting the walls and ceiling of the club house.  Wiring was roughed in and inspected.  Mike Lundebrek installed the outlets and switches, and Brad taped off all electrical openings prior to painting.

 

  1. Cabinets for club house

 

Mark Gibson was told that the cabinets should be in the club house this Friday.

 

  1. Heating/Cooling unit for club house

 

Johnnie from Chokio will be by with the rest of the components for the heating and air units.

 

  1. Remaining costs for club house (Update)

 

Items that are still pending at this time are the cabinets, the finished plumbing, the cabinets and installation, purchasing the tables and chairs, purchasing the ceiling light trimmer rings, led bulbs, trimming out the windows and doors, move current doors on the outside to the division wall, and bathroom door, purchase and install outside doors w/glass.  Install cameras, and install outside landscape curbing with river rock.

 

 

  1. Chipper Bought and removed by Mike Dann

 

Mike Dann stopped by and picked up the chipper that has been here for many years without use.  Mikes son opted to buy it.

 

  1. Tree/Deck/Shed status (Greg, Woody, Mike M.)

Dave and Shirley Weeding requested to move the shed on lot 53 to their lot.  This was approved by the committee.  The green space was not effected as both lots are in the Tier 2 zone.

 

  1. Boat Yard status, organization Committee (Mike M. Mark G Mark Warner)

The committee will be discussing how to create space efficiently by asking members and guests to pull their trailers home if they are not planning on using them during the summer.

 

  1. Five year look ahead.

Items discussed were of the remaining sewer line under RV lots 11 – 17.  This has not been a problem in the past, but may require attention.  2). Boat yard shed 3)Road resurfacing 4)Upgrade garden tractor.

 

  1. Miscellaneous

Election for officers on the Board of directors.

 

 

  1. Adjourn Meeting

 

Mark Gibson mm, and Mark Werner sm to adjourn, all approved.

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 Green Valley Resort Association

 Meeting Minutes

September 6, 2020 @ 10:00 a.m.

1.      Call meeting to order

The meeting was called to order by president Greg Hanson at 10:00 AM

Present:

Greg Hanson

Judy Teske

Mark Gibson

John Runchey

Woody Haabala

Mark Werner

Geof Koval

Absent:

           

            Sandy Jerzak

            Mike Marty

2.      Declaration of a Quorum

A quorum was declared and the meeting started at 10:02

 

3.      Previous Meeting Minutes (Woody)

 

Minutes were presented to the board members earlier via email.  No editing necessary therefore Mark G mm and Geof K sm to approve minutes. passed

 

4.      Treasurer’s report (Judy)

 

Judy Teske presented the treasurers report with the checking balance at $3577.78 and savings at $16,563.93.  The line of credit is at $17,000.00 incurred by costs for the club house thus far.  A check in the amount of $12,239.46 was issued by the Eagle Bank to Nathan Doscher for the material purchased for the club house.

 

5.      GVRA Resort Business (Judy)

 

Judy is preparing the end of the year billing statements after obtaining the electric meter readings.

6.      Club House Updates (Update)

 

Rafters (Trusses) for the club house are delivering by either the end of the week or the middle of next week as of this writing.  Nathan is starting the walls (Framing at his shop) and moving them via trailer to the resort with erecting date of September 26th.  The framing should be done that week end with skin and windows to be done the following weekend.  This will enclose the building for future work such as plumbing wiring and floor finishing.

                       

7.      Club House floor treatment

 

A suggestion was made to coat the floor in the club house after the walls/roof are up.  This would a be the best time to coat it as the floor is clean and will only require etching for the material to adhere to the surface.  A quote from the folks that did the bathhouse was submitted through Mitch Blascko in the amount of $5,800.00.  A motion was made by Geof Koval, and seconded by Woody Haabala.  Motion passed.  

       

 

8.      Cabinets for club house

 

Terry Sperr has offered a very good pricing on building and assembly of cabinets for the club house that we cannot turn down.  It is under $3,000.00 for all upper and lower cabinets, along with the counter tops.  (MSRP is at $7,205.00 before tax and installation)

 

Geof Koval mm and Woody Haabala sm to purchase the system from Terry. All Approved

 

9.      Heating/Cooling unit for club house

 

Mark Gibson has contacted a friend in the HVAC business that can provide a split unit heating/air conditioning unit for under $3,500.  With the building fully insulated, this would be in our best interest to install it now. 

Woody mm, Geof sm to proceed to purchase the unit within the $3,500 budget, all passed

 

10. Electrical bids for club house (Update)

 

Two electrical contractors have replied with bids so far.  Lundebrek came in at $6,500 and Scott Anderson was bid at $9,000.00.  Lundebrek was for the rough in bid that did not include fixtures.  Scott Anderson bid was for the entire project to finish.

Mark Gibson will be checking with SJJK Electric (Steve Johnson / John Klein) from the Chokio area.  Mark mentioned that they will work with owners to reduce labor costs.

 

11. Chipper?

 

The chipper was not sold yet and the board priced it at $100.00.  Mark Werner has a co-worker that may be interested in it.

 

 

 

12. Tree/Deck/Shed status (Greg, Woody, Mike M.)

 

Mark Werner requested to build a new deck 14’ x 29’ with a 14’ x 18’ porch built by Phil from Alexandria porches.  A permit application was handed to him and will be reviewed by the committee.  Mark Werner’s share is in the tier 1 area of the resort that has more space to use as impervious that tier 2.

 

13. Boat Yard status, organization Committee (Mike M. Mark G Mark Warner)

 

As the boat yard is clearing out for the end of the year, the committee will be looking at organizing the parking situation therein.  The split wood will be getting stacked up just inside the fence to the right where the small trailers are currently parked.  The burn pile will be limited to debris from fallen branches and leaves as this area has been cleaned up from screws and nails from prior burn piles.  All burning will be on the upper tier of the area where burning has been in the past to avoid disturbing the ground where tires are susceptible to punctures.

 

 

14. Five year look ahead.

 

This item will be repeated each meeting to update where we are headed in the future.  When the club house costs are done we will have a clearer perspective of what we can afford in looking ahead.

 

15. Miscellaneous

With the higher rate of use of water around the resort, the iron filter system is working well as it should be.  This is also using more hydrogen peroxide (Oxidizer to iron particulates).  Our costs for 15 gallons is at $320 per the last statement from ECO water systems.  We have filled four times this year at the iron filter room.  Mark Gibson offered to check with a chemical vendor he knows of that could be better priced in the bulk rates.  More to come.

 

 

16. Adjourn Meeting

 

With no further items to discuss, a motion was made by Mark Gibson and seconded by Mark Werner.  All approved and the meeting was adjourned.

 

Respectfully submitted by Woody Haabala, GVRA Board Secretary

 Green Valley Resort Association

 Meeting Minutes

August 2, 2020 @ 10:00 a.m.

 

1.      Call meeting to order

President Hanson called the meeting to order           

 

Present:

Greg Hanson

Judy Teske

Mark Gibson

Woody Haabala

Mark Werner

Sandy Jerzak

John Runchey

Geof Koval

Mike Marty

 

2.      Declaration of a Quorum

The President declared a quorum…10:02 AM          

 

3.      Previous Meeting Minutes (Woody)

Secretary Woody Haabala handed out printed minutes of the last meeting.  Mark Gibson mm, Mark Werner sm, all approved the minutes as printed.

 

 

4.      Treasurer’s report (Judy)

 

Judy Teske reported the checking account balance is $1740.53 and the savings account is at $30,563.77

 

Rapid response was paid out of the line of credit, and the line of credit ($22.484.82) was paid down to $0 on 7/13/2020.

 

Woody H. mm, Mark W. sm to approve treasurers report, all approved

 

5.      GVRA Resort Business (Judy)

Further discussion of kids day activities for this year was talked about, with an answer of not this year due to covid 19 concerns.

 

Trees in ditch by share #60 are the responsibility of Long Beach.  Are they cleaning this area up?  Woody will talk to Gerald Rust (Long Beach Board member).

 

Reminder email to emphasize that all owners and renters need to avoid crossing (Walking or riding on carts) other owners and renters’ lots. 

 

Judy Hages son in South Dakota has 5 gallons of stain available for our playground equipment.  All approved to pay for mileage to pick it up.

 

6.      Club House Updates

 

At a prior meeting it was discussed and approved to have coloring mixed into the concrete prior to pouring.  Haatz construction stated that the price for coloring will be an extra $80/yard.  The floor will take 22+ yards of concrete which will be around $1,700 extra for coloring the concrete to a darker gray.  For that amount, it was decided to seal the concrete rather than color it.  Mark G mm, Mark W sm to omit coloring the concrete, all approved.

 

7.      Electrical bids for club house

 

Wiring the club house has been put out for bids.  So far Lundebrek Electric from Starbuck responded with a price at $6,500.  This is without fixtures or bulbs.

 

We are soliciting bids from Scott in Starbuck and more to come.

 

8.      New signs

 

New signs that were ordered have been installed.

 

 

9.      Chipper?

 

Woody had the chipper at home to clean out the carburetor and add new gasoline.  It started and ran fine.  This unit does small branches up to 1” dia. however it requires effort to push it through the trough to the cutters.  A price was set at $300 last fall, but no takers.  Offers are being accepted if you are interested.

 

10. Tree/Deck/Shed status (Greg, Woody, Mike M.)

Judy Teske pointed out that there are many trees that need cleaning up of dead branches.  We have budgeted $1,500 per year for this purpose and should get a trimmer here to work on it.

 

11. Boat Yard status, organization Committee (Mike M. Mark G Mark Warner)

 

The committee listed above will be looking into different options for organizing the mess we have so far.

 

Tall weeds have been sprayed to control the overgrowth.

 

12. Five year look ahead.

 

The following list is what was discussed at a meeting on September 10th 2017 when the five year look ahead was determined at that time.  The items on that list were priorities at the time.  Some of these have been addressed as noted:

 

·         Shed in back (Pending)

·         House and tractor shed down (Completed)

·         Sewer, water, and electric for house lot conversion to an RV share (Completed)

·         Garden tractor/Lawn mower replacement (Pending)

·         Cabin electrical lines from above ground to underground (To be completed this fall)

·         Resurface the current tar roads (Pending)

·         Purchase a bobcat or skid loader (Not Feasible for now)

·         Purchase a better two-wheel trailer (Pending)

·         All plumbing to be reviewed for replacement (Completed/Replaced)

 

The problem of water pressure and flow was an item that was addressed this spring.  We have eliminated a few choke points in the system, and upgraded the well and filter system that increased flow and pressure immensely.

 

The other new item that was not in the plans was the store floor.  This spring the frost was very damaging on the floor with slabs heaved up almost 2” creating a very hazardous tripping problem.  A domino effect evolved when we started to look into replacing the floor due to the fact that there were no footings under the building.  Moving it off and back again would cost $4,500 from Anderson Building movers, but we still would be looking at a new roof, Siding, and exterior trim upgrades.

 

The storage shed in the boat yard is on hold until we see where we end up in the budget.  The hoop shed will remain in place until then.

 

A committee will be analyzing where we can go after the store is complete.

 

13. Miscellaneous

 

Woody will ask Mike Troen for an option to mow prior to Thursdays since there are many cars showing up early for the weekend by then.

 

14. Adjourn Meeting

 

Mark Gibson mm,  Judy Teske sm to adjourn, all approved. (11:18 AM)

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 Green Valley Resort Association

Post Annual Meeting Minutes

July 5, 2020 @ 11:00 a.m.

 

1.      Call meeting to order

 

The meeting was called to order by Greg Hanson Pres.

 

2.      Declaration of a Quorum

A quorum was declared at 11:13 am

                                                                                               

Present:

Greg Hanson (Pres)

Judy Teske (Treas)

Geofrey Koval (VP)

Woody Haabala (Sec)

Mark Gibson

Mark Werner

Mike Marty

John Runchey

Sandy Jerzak

 

The new members Mark Gibson and Mark Werner were welcomed by remaining members of the board. First order of business was to install officers.  Officers Greg Hanson, Woody Haabala and Judy Teske remained in place, and Mark Gibson agreed to take the Vice President position.

 

The pending electrical overhead lines and decaying support poles was discussed.  Woody mm and Mark Gibson sm to purchase the cable and panel required for the change out this fall. All approved of the project to move forward. 

 

The above project was added due to the wire overhead will be run underground to the store during the rebuild.

 

Pricing is in progress for the cable from Tom Rath at lakes area electric.

 

Woody will be sitting in on the Variance meeting via phone from home with the city of Long Beach on Wednesday July 8th 2020.  Information to the rest of the board members will passed along thereafter.

 

The new board members and their terms are listed as follows:

 

1.      Mark Gibson               2020-2023

2.      Mark Werner               2020-2023

3.      John Runchey             2020-2023

4.      Geoffrey Koval           2020-2021 (Finishing Shirley Weeding’s Term)

 

 

Judy Teske suggested a workday for clean up around the bone yard.  To help alleviate problems in the boat yard, a committee of three has been assembled by volunteering to head up organizing the parking issues. Mike Marty, Mark Gibson, and Mark Werner are the “Bone Yard Committee”

 

Meetings scheduled for the rest of the year as follows:

August 2nd       10:00 AM

September 6th 10:00 AM

October 4th      10:00 AM (Reserved if Necessary)

 

 

The raft was sold last fall, however the buyer found that it will not work for what they wanted to do.  We will be scrapping it unless someone has a use for it.  The Chipper was listed for sale last fall that for $300.00.  Offers will be accepted from anyone interested.

 

***Update, I (Woody) called Daniel Baumberger the DNR officer that indicated interest in the old raft last fall and he had found an alternative for his plans. He turned it down.

*****(Edited)******Judy Teske brought up the fact that she is currently the only person on the checking account as a signing agent.   It was determined that Greg Hanson (President), Mark Gibson (Vice President) and Woody (Adrian) Haabala (Secretary) should be listed as checking account holders (signers).  This is for the sake of the matter of anything should happen to any of the persons listed, the others could handle the affairs of the resort business.

 

Greg Hanson mm to adjourn, Mark Werner sm…motion passed

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Green Valley Resort Association

Annual Meeting Minutes

July 5th, 2020 @ 10:00 a.m.

1.     Call to order

The meeting was called to order at 10:13 AM

Board Members Present:

            Greg Hanson

            Terry Isaacson

            Sandy Jerzak

            Judy Teske

            Woody Haabala

            John Runchey

            Geof Koval

            Mike Marty

Absent:

            Mike Dann

           

2.     Declaration of owners’ quorum (31 Shares required for board member votes)

The quorum for the annual meeting was met with 33 share owners present.

3.     Approval of agenda

The agenda was accepted as is without amendments

4.     Secretary’s report available on (www.GVRASSOC.net)

Members from the floor asked for the meeting minutes to be read.  Woody announced that they are on the website, however reading them out loud would be acceptable.  Woody printed the minutes and presented copies to those who wanted one.

 

5.     Treasurer’s report (Judy)

Judy Teske reported that the outstanding loan at the bank is getting paid off this week.  This was the balance ($22,000.00) paid to Rapid Response for the final phase of our sewer upgrade this spring.  Brad Dean requested more trees to be planted around the resort.  Shirley Weeding made the motion and Terry Walker seconded to approve the Treasurers report, all approved.

6.     GVRA Resort Business (Judy)

Water softeners need to be replaced more often.   Pricing has gone to $40 per tank.

 

7.     Water service upgrade Discussion

Brad Dean stated that the water pressure has improved greatly since our upgrade.

8.     Sewer upgrade discussion

The sewer is finally finished after more than a year of waiting.

 

9.     Store update

Greg Hanson stated that the floor in the store has become something we cannot ignore any more.  Judy Teske mentioned that it is an insurance issue and a liability (Safety) Greg Stated that the cost would be $40-$50 thousand.  A permit can be obtained as is, however with adding on 12 more feet to the length of the building to allow space for washer/dryer and ice freezers is going to require a variance meeting with the city of Long Beach.  Woody is working on this and will be meeting with them via phone on July 8th 2020.  A member of the association asked if a patio could be added to the building.  Nate Doscher has been working on details of the structure and a plan view was distributed around to the members. 

10. Equipment shed update

Tabled until finances are reviewed after the store replacement.

11. Overhead power line update

The overhead power lines will be getting addressed this fall after closing in the resort.

12.  Nominations of board positions (RV or Cabin)Terry Walker nominated Kathryn Rose for a position representing the cabins.

13. Four positions up for vote, Terry Isaacson, Mike Dann, Geoffrey Koval (RVs), and John Runchey (Cabins)

Geoffrey Kovak, Mark Gibson, and Mark Werner were nominated to represent the three open RV positions and ran unopposed in their bid for board members.  A verbal vote for these three was made with a unanimous response from the membership.

There were two persons nominated to represent the cabin position which required the cabin membership to vote for.  The count for this vote was Kathryn Rose 2 votes, John Runchey 7 votes.

14. Miscellaneous---

The issue of rent has been talked about in past meetings.  Our last rate increase occurred in the 2016 season to $2,300.00.  With the rising cost of neighboring resorts and one in Starbuck at $3,000.00 in their first year of business, the membership discussed raising our rates over the next four years by $100.00 per year.

Jolene Dean mm, and Tom Teske sm, all voted in favor without opposition.

This weekend was marked as probably the busiest 4th of July weekend in years.  This also brought up the issue of car and trailer parking to accommodate friends and family coming to the lake.  The by-laws state that each share(lot) has the right to two parking spaces for their vehicles.  A busy weekend like the 4th is usually overlooked for the weekend however during the week and on slow weekends owners and renters are expected to limit vehicles to two at the most in their areas. Please abide by these expectations as your neighbors are getting crowded/limited for their own use.

 

15. Adjourn?

Judy Hage mm, Mark Gibson sm to adjourn all approved.

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