Minutes | gvrassoc

GVRA MEETING MINUTES

Green Valley Resort Association

Meeting Minutes

August 11th, 2024 @ 9:00 a.m.

Call to order

Vice President Mike Marty called the meeting to order at 9:00 AM

Declaration of Quorum

A quorum of members was present with the following names:

Mike Marty

Judy Teske

Woody Haabala

Mark Werner

Sandy Jerzak

Geoff Koval

Kathryn Rose

Absent were: Mark Gibson and John Runchey

Approval of agenda

The agenda was reviewed, and any new items fell under Miscellaneous. Judy T mm and Kathryn R sm to approve. Motion passed.

Secretary’s report available on (www.GVRASSOC.net)

The secretary’s report was handed out and read. No changes were made.

Sandy J mm, and Judy T sm to approve. Motion passed

Treasurer’s report (Judy)
Judy Teske reported that the savings had $3,645.54. and the checking account balance was at $33,832.26. The electric bill had not been taken out as of this meeting.

GVRA Resort Business (Judy)

The signs (slow children and pets at play) that were damaged had been presented to individuals in the neighboring resort for replacement. One of the parents of the kids doing the damage offered to pay the damages in the amount of $56.00.The kids will also be doing service work for the resort pulling weeds around the playgrounds as a community service for their part in the occurrence.

Kids Day update

All went well at the kid’s day event with 32 children participating in the activities. Thanks to all that volunteered to make this happen. The GVRA board budgeted $350.00 to support the program with contributions from Vicki Bruesten donating $200 toward pizza and Sandy Jerzak contributing 60 from events held earlier this year.

Cart storage rental rate

Cart storage rates were at $150/winter for GVRA persons and $200/winter for renters from outside the resort. It was discussed that we would draw more renters within the resort to have their carts stored here onsite over winter at a lower rate.

For attracting more carts to fill spaces available, it was voted on to reduce the rate to $100.00 for resort persons, and $200.00 for non-resort Persons. Woody mm, and Judy Teske sm to the rate change, motion passed.

Yearend party

The year end party usually consists of a potluck served in the club house. Last year Louis Larson provided the meat (smoked brisket). We had many servings left over due to the number of people in attendance. The cost of the meat last year was $600.00. This year we will be budgeting the amount of $300.00.

Mike Marty volunteered for the use of their new soft serve ice cream machine, and Sandy Jerzak offered to put money toward the materials from former proceeds.

GVRA will provide buns for the meal.

For their $50 workday assignments, Joan Elefson, Jennifer Snarr, and Eilene Boone will be serving and taking care of the cleanup after the party.

Mark W. mm and Geoff K sm to approve the $300 budget for the meat. Motion Passed.

Seasonal rental rates looking forward

Judy Teske asked the amount to be placed in the 2025 season rental agreements. Woody presented Judy with the June meeting minutes that stated both 2025 and 2026 seasons will increase by $100 per year amounting to $2900.00 by the year 2026.

Store usage and equipment tampering.

A new form will be drawn up for the usage of the club house after this season. This is due to the tampering dated August 3rd, 2024, with the security/safety cameras that are installed for the protection and evidence collection of occurrences within the building proper. Damage was minimal; however, adjustments were required for alignment within the building. Persons responsible for the usage of the building will be required to sign and be held responsible for any misbehavior during the requested time of use of the clubhouse. If individuals are not happy with the arrangements within the building, then don’t ask to use it.

The board needs to be informed and/or approve extracurricular activities.

Group activities in the clubhouse that are using it for events other than reunions, birthday parties, or any other family personal events, will be required to request permission from the board for its usage.

Some events are required to apply for a permit for their activities. These activities could possibly make GVRA responsible for the application of the permits. Without the permit, the association as the property management could be subject to fines and taxes.

Signage damage update

As stated above, the responsible persons will be doing service work and replacement of signage damaged.

Thus far, at this printing, the group has not been on site to complete the task nor has payment been made.

Miscellaneous

The task of cleaning up the beach has been a subject of discussion. Caleb was the original person tasked with the job; however, he asked if a student from the Glenwood schools would like to take on the duties of the beach maintenance.

It started out last year that he was here most of the days to complete these tasks. This year has been quite a lot less of his presence and other persons doing the duties (his dad, Sandy Jerzak, Phil Jerzak to mention a few).To be paid the amount of $500 per month for three months seems to be overpayment for the work performed. Mark will be talking about the amount of pay they are expecting for payment before the end of the season.

The scope of work was presented to Caleb at the beginning of his employment here, and he was the person in charge of handing over to him the tasks expected of Drew.

The lift station pump in the circle was replaced by Rapid Response on Saturday August 10th, 2024. The old pump was replaced by the same group approximately 7-10 years ago. Therefore, the warranty expired.

Adjourn

The meeting was adjourned after Woody H mm, and Mark W, sm. Motion passed.

Time was 10:03 AM

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July Meeting was postponed until the following month. August 12th 2024

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Green Valley Resort Association
Meeting Minutes
June 9th, 2024 @ 9:00 a.m.
1. Call to order
In the absence of the president and the vice president, Secretary Woody Haabala called the meeting to order at 9:05 AM at the club house
2. Declaration of a Quorum
There were 7 board members present listed as the following:
Woody Haabala
Judy Teske
Mark Werner
Kathryn Rose
John Runchey
Geof Koval
Sandy Jerzak
Abent were:
Mark Gibson
Mike Marty
3. Approval of agenda
The agenda was reviewed. Kathryn Rose mm, and Mark Werner sm to approve motion passed
4. Secretary’s report available on (www.GVRASSOC.net)
The minutes of the last meeting (Post annual meeting) Was reviewed and approved by all..
Mark Werner mm, Geof Koval sm. Motion Passed
5. Treasurer’s report (Judy)
Checking was reported to have $20,644.42 and Savings had a balance of $3,645.25
Two of the association dues were still unpaid from owners.
Geof Koval mm, and Kathryn Rose sm to approve the treasurers report, motion carried.

6. GVRA Resort Business (Judy)
We had renters participating in our cleanup day and all went well. Discussion of renters helping out next year lead to having the renters help each year due to the fact that they all use the same facilities as owners and are now going to be a part of cleanup each year. The seasonal rental lease will include a paragraph with the same statement that the owners are held to in that they are obligated to participate in cleanup or get charged $50 more to their billing in the fall.
7. Drew starting date
Drew has started as of June 8th 2024.

8. Work Day update
Work day went well with much accomplished. Renters volunteered to participate.
There will be a sign up or punch list in the club house with items that can be worked on to eliminate the charge fee for non participation by owners. The next date will be July 13th 2024.

9. Kids Day first full weekend in August (6th)
We have the following volunteers to take on the kids day celebration. Johanna Wroblewski, Cassie Weeding, and Shirley Weeding. Funding from the board will be $350.00 in support of the food and prizes for the day. Sandy also said she would use some of last year's poker run moneys to cover any overages.
Mark Werner mm, Kathryn Rose sm to approve the funding amount by the association, motion passed.
10. Discuss and/or vote on renters to install hard sided porches on campers.
The board members present discussed at length the issue of renters requesting the permission to install hard sided porches. Renters Jamey Winters and Julie Tossel had requested permission to install a porch other than a manufactured porch with metal and screens with a tarp roof. They were turned down due to the issue of leaving materials in the case they moved out and GVRA would be responsible for cleanup and removal.
The board moved ahead with the idea that each request would be dealt with in a case by case review and/or approval. This would fall into the tree deck and shed committee to present to the following board meeting(s).
This case was brought to the attention of the board from a request by the renters on lot 42 (Wroblewski).
A form that will be approved by the board will be presented to the family or renters that will point out the stipulations regarding the conditions that need to be satified before submitting to Long Beach as other permits require.
John Runchey mm and Kathryn Rose sm to approve renters to have manufactured hard sided porches on their units with conditions per case by case applications without violating the green space ruling already in place.
Vote consisted of 5 yes, 3 abstained, and one absent. Motion passed.

11. Miscellaneous
“Rock the Docks” Geof Koval announced that the Kovals, Bjogans, and the Reinfenbergers will be holding a Root beer float serving in front of the club house on June 15th at 6:00 PM.
12. Adjourn
Geof Koval mm, and Sandy Jerzak sm to adjourn Motion Passed.

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Green Valley Resort Association

Post-Annual Meeting Minutes

May 25th, 2024 @ 11:30 a.m.

Call to order

President Mark Gibson called the meeting to order at 11:30 AM

Declaration of quorum,

Present:

Mark Gibson

Mike Marty

Judy Teske

Woody Haabala

Sandy Jerzak

Kathryn Rose

John Runchey

Mark Werner

Absent: Geoff Koval

Election of Officers

Incumbent officers agreed to stay in position as before:

President Mark Gibson

Vice President Mike Marty

Treasurer Judy Teske

Secretary Woody Haabala

Eagle Bank

Teasurer Judy Teske stated that the line of credit at the bank requires a renewal signature each year and will be addressed this week.

Work day June 8th

Sandy volunteered to start and monitor the list for items that require attention for volunteers to pursue. We will as in the past imposing a fee of $50 toward their next statement.

Fourth of July and The end of the year party

Mike Marty has a new soft ice cream dispenser that his family will be bringing to the resort for use on each of the events 4th and year end party. This will be their family contribution for workday events.

Adjourn: Mike Marty mm and Kathryn Rose sm to adjourn, Motion Passed.

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Green Valley Resort Association

Annual Meeting Agenda

May 25th, 2024 @ 10:00 a.m.

Call to order

Declaration of owners’ quorum

The owner count present was 24 shares represented. 31 members are required for a voting quorum, however there are no pending issues for a vote at this time. Quorum was not met.

Approval of agenda

The agenda was reviewed. Mark Werner mm, and Greg Hanson sm to approve the agenda. Motion passed

Open the floor for nominations of board positions (2 RV 1Cabin)

Incumbent members are Mike Marty, Judy Teske, Geoff Koval.

Brian Wilts mm, and Jean Haabala sm to close and cease nominations.

All incumbent members agreed to stay on as board members.

Secretary’s report available on (www.GVRASSOC.net)

Secretary Woody Haabala offered hard copies to all, and reminded all that the minutes are published on the GVRAssoc.net website.

Jolene Dean mm, and Kathryn Rose sm to approve the meeting minutes, motion carried

Treasurer’s report (Judy)

Judy Teske reported that the checking account balance is at $16,514.68 and the savings account balance is at $ 3,645.25.

The annual budget was discussed and reviewed from the handout presented by the Treasurer Judy Teske. Items were compared between last year 2023 and this year 2024. The discussion concluded that with the rising costs of insurance, sewer fees, and taxes, and other services we have no choice but to raise the rates per renter/owner.

Rental Rates increase to $2,800 in 2025 and $2,900 in 2026

As mentioned above, we are raising rental rates to defray some of the costs incurred by the cost increases we have experienced.

Association Dues will be $1,000 this year and starting next year $1,100.

Association dues will be raised also as did the rental rates to help defray costs also. The dues for this year will be raised to $1,000.00 for this year, and next year will be $1,1000.00. Each semi annual payment will be $550.00 moving forward.

GVRA Resort Business (Judy)

The dumpster in the boat yard is getting changed out to another style container. It will be a front loader type soas to make it easier and safer for the operator. The new pickup date will also change to Monday instead of Wednesday. This will also change the pickup day for Caleb rounding up all the garbage bags to Sunday afternoon or Monday morning.

Gagbage cans need to be checked for damaged covers due to rodents attempting to gain entry. More to come in future meetings.

Proof of insurance on your rv and golf carts need to be submitted to Judy Teske asap for record.

July 4th Celebration commences on Saturday July 6th.

The fourth of July falls on Thursday this year. Some folks still work on the following Friday and can’t stay and enjoy the festivities for the day, so we are going to hold the celebration on Saturday the 6th of July. This will be as before with the parade starting at 3:00 PM and potluck dinner at 5:00 PM. Sandy Jerzak will be leading the poker run after the parade.

Workday June 8th and one more date to be determined.

We will have a workday on June 8th this year. A signup sheet will be on the poster board in the laundry room for all to either add items to or sign up for if not available for the 8th to perform work at another date.

The standard fee for absence will be $50 added to individual statements in the next billing in July.

Kids Day first full weekend in August Volunteers?

Kids Day event was cancelled last year due to lack of support by parents and looks to be the case this year also. If we have no volunteers to step up, this will be omitted this year also. If anyone is interested in taking the lead on this please contact a board member to get it on the agenda for the June GVRA board meeting.

The year end party will be on August 31, 2024. (Saturday of Labor Day Weekend)

Adjourn

Greg Handson mm, and Shirley Weeding sm to adjourn, Motion Carried.

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Green Valley Resort Association

Pre-Annual Meeting Minutes

May 19th, 2024 @ 10:00 a.m.

Call to order

President Mark Gibson called the meeting to order at 10:00 AM

Declaration of membership

Present were the following:

Mark Gibson

Judy Teske

Mark Werner

Kathryn Rose

Woody Haabala

Geof Koval

Sandy Jerzak (via Phone)

Absent were:

Mike Marty

John Runchey

Approval of agenda

The agenda was reviewed by all present and a motion was made by Kathry R. Seconded by Judy Teske

Secretary’s report available on (www.GVRASSOC.net)

Secretary's report was printed and presented by Woody.

After reviewing the minutes, Goef Koval mm and Mark Werner sm. All approved

Treasurer’s report (Judy)

Treasurer's report was presented by Judy Teske. As of this meeting, the checking account balance was $16,514.68 and the savings account balance was $3,645.25. There is an outstanding balance due since last year of over $2,000 owed by an owner that has become a persistent pattern every year with payment issues. Attempts to collect have been ignored and more procedures have been considered for due process.

Woody mm, and Kathryn R. sm to approve. Motion passed.

GVRA Resort Business (Judy)

Insurance went up to $17,000.00 for the year. We budgeted $5,750 last year. Taxes were increased by20% over last year.

Sand for the beach won’t be necessary this year.

The boat yard had pit run added to areas last year where it won’t be necessary.

Rent is coming in slowly, but so far not a problem.

Budget affairs

The board did a thorough combing of costs and where we can cut items for this year. The budget will be presented at the annual meeting for owners to review.

Association dues

Our association dues have been at $900/year. Due to increasing costs of services and goods, we are experiencing.

Mark Werner mm, and Geof Koval sm to raise the second half of dues to $550.00 in July.

Then the first of next year will be $550.00 with the second payment for dues to be the same at $550.00. This will be held moving forward at a total of $1,100.00 per year.

Motion passed.

Rental rates

The rental rates have been raised from $2,300 to $2,700 in the past four years.

The discussion has been that we continue the $100.00 per year for the next two years. This will mean the rate of $2,800 in 2025 and $2,900 in 2026.

Kathryn Rose mm, and Sandy Jerzak sm to raise rent rate as listed above. Motion passed.

Annual meeting agenda

Budget
Rental rates increase
Dues increase
July 4th activities
Meeting dates
Kids Day cancelled
Cleanup Days, June 9 and July 13.

Drew starting date

June 1st will be his official starting date.

Slip rental to outsiders

A former renter (Glen Lowry) has requested if we would entertain the idea of renting a slip for a pontoon with sea legs. This would lead the use of all other amenities like parking, bathroom, beach, and liabilities of personal injury?

The discussion led us to reject and refrain from doing this for anyone not renting or owning here

Spaulding bill for cabin #4

This has been an issue that has happened over the last two years. The resort has carried her liability over from fall to spring for the last two years. The bill was paid last year, only upon the need for use.

We will be exploring the options we have to forego collection by foreclosure on the certificate. Thus far the electricity has been shut off. Judy the treasurer has sent a certified letter to make sure the bill is received by her. It was returned unsigned two times.

Work Day dates (2)

We have established two work days.

June 8th 2024

July 13th 2024

If not present for either date, the owner will be assessed a fee of $50.00.

The resort was treated for weeds last Monday the 13th.

Kids Day first full weekend in August (6th)

Due to lack of support last year, this year has not been any better for volunteers. If volunteers are willing to step up this will be cancelled.

July 4th Poker run (Sandy)

This year the fourth falls on a Thursday. This makes for a short day that many people go back to work on Friday. Saturday the 6th would be more conducive to everyone to relax and enjoy the day. The plan is to do the parade at 1:00 PM, the poker run at 3:00 PM and the potluck at 5:00.

Set up meeting dates for the season

The second Sunday is the target for the meetings.

June 9th 2024

July 14th 2024

August 11th 2024

September 8th 2024

Elections for Judy Teske, Geof Koval, and Mike Marty

Incumbents as listed above are willing to stay on the ballots. We will be asking at the Meeting for nominations from the group of anyone that wants to be a member of the board.

Miscellaneous

Mark introduced the notion of selling more lots to alleviate the burden of our budget shortage. This would decrease the rentals coming in as income moving forward. With that in the mix, the board rejected the plan.

Stan Bjorgan requested information about the first right of purchase if a relative wants to buy a share from an owner. The interpretation in the bylaws can be a gray area. After discussion with Stan after the meeting, he will be going to the Scott Johnston office for a new certificate to show added ownership of his children on lots 12 and 13.

Adjourn

Mark Werner mm and Kathryn Rose sm to adjorn, motion carried.

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Green Valley Resort Association

Meeting Minutes

September 3, 2023 @ 9:00 a.m.

Call to order

Pres Mark Gibson called the meeting to order at 9:00 AM

Declaration of quorum

Present were Mark Gibson

Mike Marty

Judy Teske

Woody Haabala

Mark Werner

John Runchey

Sandy Jerzak

Geoff Koval

Approval of agenda

Mike M mm, Mark W sm all approved.

Secretary’s report available on (www.GVRASSOC.net)

The minutes were distributed among the board members and read. No changes were made, Mark W mm, and Mike M sm all approved.

Treasurer’s report (Judy)

Outstanding line of credit balance = $33,000.00

Checking balance = $ 8,212.03

Savings balance = $ 5,737.50

Electric billing = $3,783.54

County Taxes balance = $5,338

Insurance = $2,000 due

Cabin #4 in arears = $1,200+

Woody H mm, Sandy J sm to approve motion passed.

GVRA Resort Business (Judy)

Next Years rental rate will be raised to the last of four raises over a four-year period to $2,700.00.

5 renters are seeking to purchase here.They are Jamie Winters (44), Dave Dardis (19), Otto (6), Wroblewski (42) and Dan Janke (51).Yet we are still renting out 15 units as a resort.

Woody H mm and Sandy J sm to approve the business report. Motion passed.

Jean Haabala discusses cart rental rate.

Jean Haabala (37) asked for time to review the vote from last months meeting where the vote on rental rates for cart space in the new shed increased from $150 to $200 over winter. A brief survey of the cart owners (6) that rented last year resulted in a no to rental this year at the new rate. No changes were made by the board.

Mark has put an ad in the Facebook Marketplace to get a feel for outside cart owners and has made up fliers to hand out next door. More information will be presented at our next meeting.

Relocate fence by the gate to the entrance to boat yard.

After reviewing the fence in the back, lifting and moving the posts would be allot of work and it would be easier to add another panel for between the existing fence and the new building.

Kennedy land plot update?

This item was left in the agenda for any updates that may have occurred lately. Tabled for more information.

Confirm dates of lifts/docks out and winterizing the resort.

The docks will be coming out by September 22nd and the waterlines will be blown out by October 9th 2023.

Inspect resort for tree trimming.

A bucket truck may be coming to the resort for tree trimming at the end of September. Trees will be inspected and marked for what will need immediate attention. The tree by Brad Deans Camper will be removed after closing the resort.

Yearend party and poker run. (Yesterday).

This year we had a poker run for a fund raiser to benefit installation of sound reducing panels in the clubhouse. 101 cards were bought by attendees and raised $505.00. Congratulations to the winner with a hand of 3 kings, Sadie Courtez.

A big thank you to Sandy for organizing this and the 4th of July event. The funds have paid for 3 cue sticks, replacement tips for the cues, a paddle for the kayak, Sound panels (6), 2 canvas prints, dish cloth and towels, and a bookcase.

Many folks attended the year end party. A brisket was prepared by Louise Larson for the main dish. He spent many hours tending to it on his smoker prior to the party. A goodwill offering was at the lemanade table for anyone who could donate to offset the costs. The board will be giving Louise Larson $100 for the prep and smoking of the meat. The remaining balance of the meat costs after payment from the donation bucket will be paid to Louise from GVRA.

The rest of the party was pot luck with many great treats for all.

Adjourn

Judy Teske mm and Mike Marty sm to adjourn, all approved.

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Green Valley Resort Association

Meeting Minutes

August 6, 2023 @ 9:00 a.m.

Call to order

Mike Marty (VP) called the meeting to order at 9:01 am

Declaration of quorum

Present: Mike Marty

Judy Teske

Woody Haabala

John Runchey

Geoff Koval

Sandy Jerzak

Mark Werner

Kathryn Rose

Approval of agenda

Geoff K mm, Kathryn R sm all approved

Secretary’s report available on (www.GVRASSOC.net)

Kathryn R asked about the boat yard situation from the last meeting about the parking of some of the excessive trailers. Woody mentioned about moving the concern to item 8.

Kathryn R mm, Judy T sm to approve report, motion carried.

Treasurer’s report (Judy)

Judy reported that the second half of the taxes are still to be paid. Insurance payments are on target.

There is still about $7,500 in billings to members to come in yet for recovery of electrical ice and washing machine usage. Savings has a balance of $5,737.50 and the Checking has a balance of $16,479.22.

Mark W mm and John R sm to approve treasurers report, motion carried.

GVRA Resort Business (Judy)

Electrical rates were of concern to some of the members. The board moved the rate from $0.21 to $0.25. This rate has been increased in the last two years to cover the lack of increase we should have been making in the past 16 years.

In the declarations that were written at the front of the formation of the association, the former owners were looking ahead to defray the extra costs for common amenities within the resort (ie bathhouse, well, club house, machine shed, boat house and lighting). This item had not been revisited until a meeting held in recent years. The rate that Rob was adjusting from was at $0.12 per kwh. He adjusted the billing rate to all meters by owners and renters to $0.19 or a 7-cent increase to cover the resort commons costs. After investigating the rate increase since 2005 ($0.12) to present (rates have increased up to $0.19 - $0.21. This amount caused our budget to go into the electrical collections minus side by $3,500.00 just last year. To put it in more troubling words, that amount was paid by the association dues collected for each year. The right solution should be raising the rate to balance the outgoing payments with more incoming collections.

Judy Teske will be sending out the renter’s agreement letters soon after all information is collected.

Electrical will be read at the end of September. Judy stated that the line of credit is down to $33,304.08 Mark W mm and Kathryn R sm to approve the business report motion passed.

Relocate fence by the gate to the entrance to boat yard.
Take burn pile apart, remove logs for splitting (campfire wood)

Woody pulled trees and logs out of the burn pile prior to burning. The logs were cut and split for campfire wood and stacked by the entrance gate by Jamie Winters, D Suckow and Phil (Jerzak). The burn pile will not be piled in the same area moving forward. Brush can be piled further into the clearing area where it will be stored until the next burn. The ashes were spread out and the black dirt from the shed leveling was applied as a topping layer and will call Sondrals for pit run fill to the topping layer to limit mud and getting stuck. On another note, Woody cleared the areas to the south of the boat yards for more permanent storage of equipment that doesn’t leave the area all summer. Cabin 7 has relatives that are parking items in the back, and the board would like to have them move it further to the back as mentioned above to allow use of space for more usage.

Restack wood pile to make it more accessible.

As stated above, Phil J with the help of D Suckow, and Jamie Winters stacked the wood that was split into a very neat pile. Thank you, gentlemen, for your support.

Kennedy land plot update?

Mike stated that he had talked with Mr Dorweiler(A frame) about the purchase of the land with the merger to the resort with conditions that ended up with a lot of loose ends that they found to be a lot of hurdles.Discussions by Loren with the Kennedys were of a price around $80k but we only know that as speculations. Many options were discussed regarding the amendment with more green space or even more shares. For more details, please contact one of the board members. No more information on the lot has been obtained at this time.

Tree on common grounds leaning into lot 46 (Brad Dean)

Brad Dean requested that the board look at the tree close to his lot. It was determined that the tree is on common ground, therefore the association would need to take it down. Woody mentioned that he could take it down this fall during dock removal. Kathryn R made mention that we should be revisiting the rest of the resort trees health. Tabled for now due to funds.

Green space discussion (Sandy)

The Wroblewski family was granted permission to put a shed on their lot. They asked Sandy what had changed from 5 years ago to now. Woody explained that what changed was that the lot they are renting had been included in tier 1 after the FEMA and DNR established a new shoreline or high-water mark that pushed the border west into the resort causing lot 42 into tier 1. Tier 2 that they were in earlier days was very limited on green space.

Shed storage fees (Sandy)

There were 9 carts stored last winter at the rate of $150 for the winter. Sandy suggested that we should raise the rate from $150 to $200 per winter. Sandy mm, and Geoff K sm. A vote was taken wih the count of 6 yes and 2 no votes. There are up to 30 spaces available if parked tight.

Excessive pets on at lots/cabins (Sandy)

Sandy stated that some lots have had as many as seven pets at their site. Our policy is only two pets are allowed per site as prescribed in our declaration document. Many times this has been overlooked and it usually goes away. If further problems arise, the cops would be summoned to the resort to resolve the situation.

Parking around the club house during rental usage.

. We have experienced parking issues in the commons area during the use of the club house. The issue was that a large camper had no place to park so it parked in the commons by the club house. Kathryn stated that in an earlier meeting years ago, the board had ruled that parking on common grounds was prohibited and should park in the back or up by the old machine shed as space allowed. Woody will investigate when the issue was discussed at the prior meeting.

Discuss year end party, volunteers?

The year end party will be on Saturday September 2nd and the next board meeting will be the Sunday after.

Mike Marty will be talking with Louise Larson about providing the meat, and the rest will be pot luck. Mike volunteered Robyn and himself for set up and clean up after the party. Paper plates and utensils will be provided along with the lemonade.

17.Pool Table discussion.

The pool table refurbishment was discussed and we found that the person that was heavily backlogged. Until he is available to do the work, this is on hold.

Miscellaneous

Spraying for dandelions was brought up by Judy T. Mark G will be asked to check it out.

The toilet in the womens bathroom has not been replaced but Woody will take care of it.

Thank you to Mark W for installing the fire alarms and fire extinguishers in the clubhouse.

Adjourn

Judy Teske mm and Geoff K sm motion carried.

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Green Valley Resort Association

Meeting Agenda

July 2, 2023 @ 10:00 a.m.

Call to order

President Mark Gibson called the meeting to order at 9:05AM

Declaration of quorum

Present: Mark Gibson, Mark Werner, Woody Haabala, Judy Teske, Kathryn Rose, Geoff Koval, Sandra Jerzak, and Mike Marty

Absent was John Runchey. (Tested pos for covid)

Approval of agenda

Mark W, mm and Judy T. sm to approve agenda. Carried

Secretary’s report available on (www.GVRASSOC.net)

Review of minutes took place in an email prior to the meeting.

Mike Marty mm, Geoff K sm motion carried

Treasurer’s report (Judy)

Judy Teske reported that the checking account balance was at $13,253.27 with more deposits pending. Savings had $5,737.60.

Mike M. mm, Kathryn R. sm motion carried.

GVRA Resort Business (Judy)

Less than 6 shares had yet to pay the 2nd half of dues at this time.

Electrical billing was raised last year from 0.19 to 0.21.The new electric rate effective immediately will be 0.25.The rate for the resort has been increasing by Xcel Energy.The board has decided to follow this increase to keep up with inflation.Woody H. mm, Mike M. sm to approve the increase. Motion carried.

Robileski and Rundquist shed permits.

Two permits were submitted earlier for 80 Sq Ft sheds from the fore mentioned renters. The board agreed to the application with both of these locations as they are in Tier one of the resort.

Geoff, K mm Mark W sm all Approved.

Club house Dryers (Switch electric to Gas in the future)?

Roger Nielsen reported that the lights in the clubhouse dimmed when the dryer(s) started up. The board tabled any action at this time and noted it for further investigation/concerns from others observing.

Boat yard space. (Mark)

The boat yard is again very crowded and in disarray. Mark and Woody will be gleaning out the brush pile for logs that will be cut up for campfire wood. Other debris (painted, glued or treated wood) will be sorted out and taken to the dump. The brush pile will be burned when all is cleared far enough so that no damage will be incurred to surrounding boats and trailers.

Relocate fence by the gate to the entrance to boat yard.

The white fence adjacent to the left side of the entrance gate will be relocated closer to the new building.It was set in concrete pilings and will be reset as the same in the new location.Woody and Mark Gibson will be working on this later.

Take burn pile apart, remove logs for splitting (campfire wood)

As noted above, the burn pile will be cleaned up soon by Woody and Mark Gibson (And anyone who is will to grab a saw and sort).

Restack wood pile to make it more accessible.

Woody will be spreading out the wood pile for sorting large and small wood with the Bobcat.Phil Jerzak has volunteered to restack the wood along the same area.Woody will be also cutting and splitting the wood gleaned from the burn pile that will be added to the pile.

Move recycling shed to east of new building.

The metal shed that is hindering access to the wood pile will be moved to the east side of the new machine shed.

Kennedy land plot

The much talked about property (Kennedy lot) adjacent to the entrance from the south side of the resort is in process to be sold.Gopher one call has been out to locate underground utilities for dirt work.It was mentioned to a member of our resort that they are going to brush mow and clean up the lot and list it for sale.

The board discussed this at length and explored all the hurdles it would take to obtain this area.There is more to come with more meetings on the subject.

Green space discussion

Woody and Mark Werner will be re measuring (auditing) all the impervious areas around the resort this year as this will be questioned from the City of Long Beach after a permit request is applied for.

Kids Day first full weekend in August (6th)

Unless an interest is obtained by the parents of the said kids, this event will be omitted.If you are interested in taking the reins on this venture, contact any board member as soon as possible.

Discuss year end party, volunteers?

September 2nd, 2023 is the date set for the year end party. Meat will be barbecued for all and the rest will be pot luck.

Adjourn

Geof Koval mm, Mark Werner sm all approved to adjourn.

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Green Valley Resort Association

Post Annual Meeting Minutes

May 27th, 2023 @ 10:45 a.m.

Call to order

The meeting was called to order at 10:45 am. By secretary Woody

Declaration of quorum

Present were:

Woody Haabala

Mark Werner

Geof Koval

Judy Teske

John Runchey

Kathrine Rose

Sandy Jerzak

Absent:

Mark Gibson

Mike Marty

The board members present approved keeping the same officers in place for the next year.

President Mark Gibson

Vice President Mike Marty

Secretary Woody Haabala

Treasurer Judy Teske

Recycling is coming to this area and we are included. More info at a later date.

Woody will be raising the flag at the beach for the season.

Sandy Jerzak is offering to start a booster organization to support items for the resort. Sound echo reduction in the club house is an example of these efforts.

Events for this year are as follows:

Monthly meetings are set for July 2nd, August 6th, and September 3rd.

July 4th celebration and events will be held on the 4th.

The kid’s day event will be on August 5th.

The yearend party will be on September 2nd.

Boat lifts and docks will be coming out on September 18th, weather permitting.

Water line winterization will be October 9th, 2023.

The fire alarms will be installed by Mark Werner.

The fire extinguishers will be installed by Mark Werner.

Judy Teske mm, and Kathrine Rose sm to adjourn, Motion Passed.

Submitted by:

Woody Haabala

Secretary

Board of directors, Green Valley Resort Association.

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Green Valley Resort Association

Annual Meeting Minutes

May 27th, 2023 @ 10:00 a.m.

Call to order

The meeting was called to order at 10:00 am.

Declaration of owners’ quorum (31 Shares required for voting on board members)

The roster had 21 signatures of owners and therefore a quorum was not attained.

Approval of agenda

Mark Werner mm, Judy Teske sm to approved the agenda. Motion Passed unanimously.

Open the floor for nominations of board positions (2 RV 1Cabin)

No nominations were announced. Incumbent members are John Runchey, Mark Gibson, Mark Werner. With no challenges for the positions, the incumbents agreed to stay on without a vote. All unanimously approved the positions granted.

Secretary’s report available on (www.GVRASSOC.net)

Secretary Woody handed out a printed report of last years annual meeting. No discussion followed after a few moments of review by the owners. Brad Dean mm, Dave Weeding sm to approve the Sec minutes. Motion carried.

Treasurer’s report (Judy)

Treasurer Judy Teske handed out the annual report for review by the members of the association. As of December 31st 2022 the checking had $11,419.15 and the savings account had $49.98. Judy distributed the details of the report.

Cindy Hanson mm, Sirley Weeding sm to approve the Treasurers report. Motion Passed.

GVRA Resort Business (Judy)

Our dumpster service provider Mathiason retired with West Central Sanitation from Willmar MN. Taking over. Accolades were given to Jean Haabala for her diligent work with the flowers planted and arrangements. Water softener tanks have been billed to us at the rate of $55 this year. The rate was $40 last year. Woody has been in contact with Dan at Eco Water service. More information will be upcoming. Recycling is in the works for the area and will be starting at the resort also. Pets around the resort will need to be under better control. The renter/owner agreement has this information contained within.

Boat yard space. (Mark)

The boat yard area will be addressed this year to allow more spaces for trailers. Mark Werner and Mark Gibson are in charge of this area.

Kids Day first full weekend in August (5th)

Kids Day will be on Saturday August 5th 2023 this year. It takes many volunteers for this activity, so please come to the board with any offers to help in any way. The kids thoroughly enjoy these activities, and we would like to see it continue.

Old Business

The construction of the cart shed in the boat yard is complete and storage over the winter went well. Arrangements for equipment, tools and carts are in the planning stages.

New Business

Dean Warner suggested installing solar lights for the area outside of the fish cleaning room. Cost for these are around $31.00 for 4 units. The board will be looking into this feature.

The sound dampening panels will be researched by Robin Marty this summer.

Adjourn

Geoffery Koval mm, Mark Werner sm to adjourn, motion passed at 10:36 AM