Green Valley Resort Association

Meeting Minutes

August 10th, 2025 9:00 a.m.

1. Call to order

            President Mark Gibson called the meeting to order at 9:03 AM

1. Declaration of quorum

Present:

Mark Gibson

Mike Marty

Judy Teske

Woody Haabala

Mark Werner

Kathryn Rose

Sandy Jerzak

Geof Koval

Absent was John Runchey

1. Approval of agenda                   

                                      The agenda was reviewed. No Revisions or additions

                                                          MM by Mike Marty

                                                                        SM by Kathryn Rose motion carried.

1. Secretary’s report

The price for the washer purchased was stated at $300. It was corrected to read $250.

The interest rate for the line of credit loan at Eagle bank was wrong in the amount.  The corrected amount is to be held at 7.75% over a two(2) year period.

MM Geof Koval

SM Sandy Jerzak 

Motion carried

 

 

1. Treasurer’s report(Judy)

Judy reported that the checking account has $35,942.80 and the Savings Account has $3,647.28.

The line of credit has a balance of $19,600.00

 

1. GVRA Resort Business (Judy)

After the mid-summer billing statements were sent to all, monies from these statements have started to come in.  Kids day balances have been paid.  Kids day report is listed below.

Mike Marty MM, and Mark Werner SM to approve this report, motion carried.

1. Loan Discussion

The Eagle bank of Glenwood is requesting to bring our line of credit up to date as in the case of collateral.  The clubhouse is on the loan as of now however, the bank wants to remove the clubhouse as collateral and list another part of the property that is not in the FEMA declared flood plain.  If we purchased flood insurance for the clubhouse there would be no issue with our current situation.  It was mentioned that the alternative portion of the resort that they are interested in would be subject to a survey to update our plat for their re-writing the loan.  The survey and the re-writing of the loan would be about $3,000 combined.  Mark is going to talk with Matt at the Eagle bank for options.

We, the board, have concluded that without any other options, we will need to move forward with the paper work.

Woody mm and Judy Teske sm to approve moving forward with negotiating whatever would be acceptable to the bank.  Motion carried.

1. Bylaws discussion

The board is looking into cleaning up the by-laws tailored to fit the needs of the GVRA.  There are still items in it that no longer apply as the loan for the resort has been paid off to the original owners, the Mueller family.

Mark Gibson, Sandy Jerzak, and Woody Haabala have been appointed to convene as a subcommittee and report back to the rest of the board with recommendations that would be beneficial to the cooperative. A final vote will be necessary at an annual meeting, or a special meeting called by the board.

 

1. Rental rates for after 2026

          The rental rate increase will be finished after next year at the new rate next spring to be $2,900.  Any discussion about the rate increase in future years will be discussed next year.                                                                                             

1. Golf Cart storage rentals

Golf cart storage rates will be the same as last year at $100.00 per cart.  Electrical consumption will be monitored this year for those using trickle chargers.

          Sandy Jerzak mm and Judy Teske sm to leave the rates as they are, Motion carried.

1. Slip rental rates/sales

In a prior meeting some years back, the six boat slips closest to shore were dropped from $3,000 to $2,000.  With the more recent demand for use by the pontoons with sea legs, the slips are worth the same value as the farthest out slips.

The rental of the remaining five (5) slips have been rented at $200/yr. It has been proposed that the new rate starting next year will be $300/yr.

Mark Werner mm and Judy Teske sm to raise the above rates.  Motion carried.

1. Trailers in boat yard

Complaints have been coming in about the excess scrap iron that has been growing in the boat yard. The number of trailers has not been addressed but is now raising more concern also. Mike Marty and Mark Gibson will be approaching the parties in question.

1. Kids Day report

The GVRA budgeted $300 towards the Kids Day event.  There were 38 youngsters present at the activities.  Tom and Johanna Wrobleski stepped up to lead the team that worked on the event.  Thank you to all who were in different roles along the way for your time and monetary donations of items for the prizes.

1.  Labor Day gathering

The Labor Day gathering also is the year end get together with potluck and social time for all.

The event will start at 5:00PM on Sunday August 31st, 2025. Judy Teske will be sending out an email with mor information.  The meat will be hamburgers and hot dogs.

1. Miscellaneous

The Cortez family will be taking their rv home this fall after closeup and would like to have class 5 gravel placed on their lot and leveled.  This is a renter that has been here a long time. Woody will have the bobcat here for dock and lift removal, and will take care of it at that time.

1. Adjourn

Mark Werner mm and Kathryn Rose Sm to adjourn, motion carried.

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Green Valley Resort Association

Meeting Minutes

July 13th, 2025 9:00  a.m.

1. Call to order

President Mark Gibson called the meeting to order at 9:07 AM                               

1. Declaration of quorum

The meeting was started with the following present:

Mark Gibson

Mike Marty

Judy Teske

Woody Haabala

Sandy Jerzak

Kathryn Rose

John Runchey

Jeff Koval

Absent was Mark Werner

1. Approval of agenda

The agenda was reviewed and Mike M mm, and Kathryn R sm to approve the agenda.  Motion Passed                         

1. Secretary’s report

The secretary’s report was reviewed earlier online through means of emails; corrections were established and edited.

Jeff Koval mm, and Sandy J. sm to approve the minutes as is, Motion passed

1. Treasurer’s report (Judy)

Treasurer Judy Teske reported that there is $25,290.58 in checking and 3,647.14 in savings as of 7/11/2025. Many second half dues are collected therefore the total is increasing weekly.

A discussion about late payments or no payments made for long periods of time has been a problem with only a few owners.  The penalty for late payments has been set at $10.00 per month past due, and the board has been tolerating this situation for a long unnecessary time.  The board agreed to raise the penalty amount per month past due to $25.00 per month added to the total bill.  Jeff K mm, and Sandy J sm to increase this amount, motion passed.

1. GVRA Resort Business (Judy)

Each year our line of credit with Eagle Bank of Glenwood requires a recuring signature for the contract.  This year the interest was to be 8.00% APR however with a two-year contract they offered to keep it at the current rate of 7.75%. (The current balance is $21,213.00).

The lights in the club house have been left on at night after people leave to go back to their campers/cabins. Although these lights are LED with a low power consumption, they are not necessary if no-one is present.  The board is looking into setting up timers after people leave so this problem doesn't pose extra usage of power.

There have been ongoing complaints about parking and boats parked on lots/commons overnight and even for up to a week. It has been overlooked and ignored during high traffic weekends such as Memorial Day, 4th of July and Labor Day weekend as an example.  There is a form that has been signed and filed with the renters at the time of the agreement for rent.  This form contains many rules on dos and don’ts around the grounds.  A sign is in progress to be posted at the Boat shed that will point out the worst infractions we are seeing.

1. Phil

Phil Jerzak, our new grounds maintenance manager, requested time for discussion about the ending of the term for extra pay as we have paid in the past from June through August (3 months).  This amounted to $500/month that was paid to Drew for cleaning the beach, the bathhouse and the goose fence.  With the geese gone, the goose fence will no longer be necessary.  This is a small item that can go to the wayside until next year, however, as Phil mentioned the other tasks are still required maintenance.  The board discussed that with all the extra items phil has been taking care of the board agreed to leave the extra $500 in the works for the extra work performed.  Woody mm and Mike m. sm to keep the pay rate as is through the rest of the summer.  Motion passed unanimously.  Thanks, Phil, for your excellent work at the resort.

1. Workday punch list

In past years our workday schedule has been rough to maintain due to all the separate schedules people have.  We were going to create a punch list for owners to commit time to perform but so far there haven’t been many items to address.  This will be revisited again later.

1. Kids Day first full weekend in August Volunteers?

There have not been any owners that have stepped up to manage the kids day event. However, the Wroblewski family has offered to lead if someone else would want to help.

1.  Club House washing machine

The washing machine that was in the club house had developed a leak.  Sandy looked into  a replacement and found one for $250.  The purchase was made and installed.  Thank you, Sandy, for handling the transaction.

 

1. Adjourn

Mike M mm  and Kathryn R sm to adjourn. Motion passed.

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Green Valley Resort Association

Meeting Minutes

June 15th, 2025 @ 9:00 a.m.

1. Call to order

President Mark Gibson called the meeting to order at 9:00

           

1. Declaration of quorum

A quorum was present with these attendees:

Mark Gibson

Judy Teske

Mike Marty

Mark Werner

Woody Haabala

Kathryn Rose

Jeff Koval

Sandy Jerzak

Absent:

John Runchey 

1. Approval of agenda

Jeff K mm, and Mike M sm motion carried to approve the agenda. motion carried.

1. Secretary’s report

The secretarys report was emailed to all members of the board for editing or corrections.  All minutes of the meeting were left as is. Sandy J mm, and Kathryn R sm to approve the Minutes. Motion Carried.

 

1. Treasurer’s report(Judy)

Judy Teske reported that there is $25,000 in checking, and $3,646.70 in savings. The business line of credit was $16,000.00 before withdrawing $7,500.00 for the purchase of the Gator. The current balance of this account is 23,500.00

 

***$10,000 was submitted to North Star for resorts and cabins.Taxes are updated for payment with 50% due this fall.

 

Woody mm, and Jeff K sm to approve the treasurers report. Motion carried.

 

1. GVRA Resort Business (Judy)

Woody mentioned that he has a receipt for the garbage bags and toiler paper ordered in June.  Jean has also added the receipts for the flower beds.

Tom Olson and the Thompsons would like to be on the list for any lot openings that come available for sale by an owner.  The waiting list is a live document with changes getting edited often.

Phil was not presented with a job description; therefore, we will need to resurrect some of the historical elements involved in his duties.

 

1. Mosquito Joe service

4 applications will be provided for the resort.All will be billed on their next electrical billing statement in the amount of $50.00.GVRA will be picking up the balance remaining for the rest of the resort.

 

1. July 4th Celebration to commence on Saturday July 5th.

This year will be the same as last year for schedule.  The cart parade will start at 3:00 pm in front of cabin #1.  After the parade, the poker run stopping at 5 sights for cards will start at 4:00 PM.  After the poker run, the raffle will start at 4:30 and run through social hour, which starts at 5:00 PM.  Potluck dinner will start at 6:00 PM.

 

1. Workday punch list will be posted in club house

The punch list will be updated as things are added. So far we have the playground system with boards rotting away.

1. Kids Day first full weekend in August Volunteers?

As of this moment, we have no volunteers for Kids Day.  We have budgeted 350 dollars for the purpose of prizes and food.  Anyone interested in leading this activity please contact a board member.

1. New Gator updates

The gator is working well.The board has discussed the choices to deal with the old gator.The old gator has six-wheel floatation for working around sandy and loose soils.The new gator is a four-wheel drive which should work well in the beach area.The board is going to get estimates for what is should be listed as is for sale vs the repair it needs to get back to good condition again.GVRA has been offered an undetermined amount of for purchase but has not been confirmed.

 

1.  Club House washing machine has leaks.

Sandy is going to shop around for another washing machine and has been given a budget of $300 range for purchase.

 

A last-minute correction from last months meeting is that we had listed the future meeting dates for the second Saturday of the month.  This will be edited to be the second Sunday of the month.  The dates are as follows:

          July 13th, 2025, 9:00 am

          August 10th, 2025, 9:00 am

          September 14th, 2025, 9:00 am (if necessary)                  

****** Special note of request:

A renter is interested in buying a lot here. They would like to purchase a share from an owner and trade it to GVRA for the lot he is on.  GVRA would then become the owner of the traded lot to be converted to a rental lot.

This discussion presents a new aspect of how the board handles ownership.

1). The rental waiting list has a hierarchy of participants listed in line for rentals.

1a). The rental waiting list will be updated at the end of each season.  If a participant wants their name to remain on this list, they will be required to call the GVRA business manager by December 1st, to update their desire to hold their spot in line. After this date, the list will be flushed and start new with all that have renewed their place in line.

2). Owners have the right to sell to any buyer provided that the GVRA board of directors can perform a background check.

3). GVRA reserves the right to vet purchasers/new owners.

4). When a renter opts to sell his/her camper to another person the unit must be removed from the lot.  The lot then becomes available to the next person on the waiting list that is ready to start renting.

5). When a unit on a rental lot is owned by co-owners, then either owner can retain its rental status on the lot. (i.e....in the case of one of the owners of the unit moving on).

6). If a rental lot becomes available, the waiting list will be used to refill that rental lot.

7). If the renter waiting list does not produce a new renter for the lot, the lot then becomes available to whoever asks first requiring that the rent begins the month of the transaction whether it is occupied or sits empty.

8). If a current or future owner of a lot wants to trade their lot for an unoccupied rental unit, the value difference must be taken into consideration. (If the value of the desired lot is higher, the buyer will pay the difference or “to boot”. If the desired lot is lower in value, then GVRA will reserve the right to only accept an even trade without a refund).

Adjourn

Kathry R mm, Judy T sm to adjourn Motion Passed

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Green Valley Resort Association

Post-Annual Meeting Minutes

May 24th, 2025 @ 11:30 a.m.

1. Call to order

            Vice President Mike Marty called the meeting to order at 11:15 AM                      

Declaration of quorum,

Present:

Mike Marty

Judy Teske

Woody Haabala

Sandy Jerzak

Kathryn Rose

John Runchey

Mark Werner

Geoff Koval

 

Election of Officers

Incumbent officers agreed to stay in position as before:

President Mark Gibson

Vice President Mike Marty

Treasurer Judy Teske

Secretary Woody Haabala

 

Eagle Bank

Treasurer Judy Teske stated that the line of credit at the bank requires a renewal signature each year and will be addressed this week.

Work day

The board discussed the topic of all owners’ workday for this year. In past years we have had two separate days scheduled to help with major projects that aren’t included with the maintenance personnel.  It is tough to gather all together even on two scheduled dates. Mike Marty suggested that we simply post a punch list at the club house for individuals to select and complete for their task for the year.  Owners will need to contact a board member to record their project(s) to be credited to their accounts.  If you see something that needs attention, please add it to the punch list for others or you can commit to.

 

Meetings scheduled

GVRA board meetings are targeted for the second Saturday of the month.  Therefore, the meetings will be:

                                    June 14th, 2025, 8:30 AM

                                    July 12th, 2025, 9:00 AM

                                    August 9th, 2025, 9:00 AM

                                    September 13th, 2025, 9:00 AM (if necessary)
 

Fourth of July and The end of the year party

The fourth of July falls on a Friday this year.  We will be holding our parade and celebrations on Saturday the 5th. Further discussion will be planned on the June 14th meeting.

 

Please note that the June 14th meeting will start at 8:30 AM instead of 9:00 due to the observance of Sharons celebration of life gathering.

The end of the year party will be again on Labor Day weekend. Saturday August 30th 2025

Phil Jerzak will be paid the 1st of the month rather than the 15th.

The fence between the gate and the storage shed will be on the punch list.

Adjourn: Kathryn Rose mm, John Runchey sm to adjourn, Motion Passed.

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Green Valley Resort Association

Annual Meeting Minutes

May 24th, 2025 @ 10:00 a.m.

1. Call to order     

Vice President Mike Marty called the meeting to order 10:04 am

1. Declaration of owners’ quorum

A quorum was not met

1. Approval of agenda

Kathryn Rose mm and Terry Walker sm to approve the agenda as written all approved     

1. Open the floor for nominations of board positions (2 RV 1Cabin)                                                                                          Incumbent members are Kathryn Rose, Woody Haabala, Sandy Jerzak.

No other nominations were presented, Terry walker made a motion to close the nominations.Greg Hanson sm, motion passed.

Incumbent members up for re-election agreed to stay on another term of office for three years.

 

1. Secretary’s report available as hand out.

Secretary's report was presented in hard copy for any that wanted to read last years minutes however the minutes are published on line for members to read after the meetings. No other discussion was made and Greg Hanson mm with Phil Jerzak seconding the motion to approve.  Motion carried.

1. Treasurer’s report and budget (Judy)

Treasurer Judy Teske presented the budget for this year to all in part of their package.  All read the document with no comments.  Greg Hanson mm and Shirley Weeding sm, to approve, motion passed.

1. Rental Rates increase to $2,900 in 2026. This is the last rate increase until further notice.  

We are still below area averages of other RV parks rates.  We have our rates this year at $2,800.00.

1. Association Dues are $1,100 this year.

No other discussion about Assoc. dues were discussed.

1. GVRA Resort Business (Judy)

Garbage dumpster pickup is on Mondays this year.  Please let Judy know if you are dropping off items that we are charged extra.  These items are couches, tvs, electronics, printers, air conditioners, small appliances etc. the resort gets extra charges for these items and you will be charged on your next electric billing.

Water softeners have been raised to $55.00 this year. This is a pass through cost to you.  The resort pays that amount as wholesale.

 

1. Mosquito Joe service

Mosquito Joe has offered us a huge discount if we do the whole resort instead of billing us individually.  We charge owners and renters $50 annually.   This will cover most of the $72.00 charge that it averages out to be per share.

1. July 4th Celebration to commence on Saturday July 5th.

The 4th falls on a Friday this year, therefore we are opting to have our celebrations on Saturday the 5th. Sandy and crew will be holding the poker run again as it was big hit last year.  Parade and Potluck will follow.

1. Work Day punch list will be posted in club house

We are trying a different approach for individuals to perform work around the resort as their workday.  A punch list will be posted and updated as time goes on throughout the summer. First is this, if you see something that needs attention, please seek out a board member for validation for your project.  If it is viable, then the board member will approve the task as your workday duty.

1. Kids Day first full weekend in August Volunteers?

 

Without any volunteers to step up the kids day event will not happen.Please see one of the board members for information.

 

1. Year End Party

Labor day is on September 1st 2025 this year. Sunday August 31st will be our celebration for our year end party.  More information will be submitted after a later meeting.

Woody has mentioned that we have grass seed in the back shed.  Please use it sparingly as this stuff has gone up like everything else.  Proper application of grass seed is to work up the soil to 3/4” deep, spread grass seed onto the area tilled, and rake or work the seed into the soil at least ¼”- ½” deep. This prevent the seed from getting sun baked or bird eaten before it gets a chance to germinate.  Water liberally daily for the first ten days.  Results will be astounding!!!

 

 

 

1. Adjourn

Dale Searcy mm, and Kathryn Rose sm to adjourn. Motion carried.

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